Is it ideal to share information during meetings?

Share infomation

All members of an organization do partake in meetings at one time or the other. As a result, most people feel they know the course a meeting should take consider the outcome predictable. This popular opinion is not true!

The goal of every meeting is to brainstorm, delineate tasks and make strategic decisions that will engender the progression of an organization. Sharing information is good but should be done before the actual meeting so the members can be prepared to discuss the developments. Only a fraction of the meeting time should be used for briefing, the better part of the meeting should be used to make plans and strategize. This method can be effective when the participants take time to review the pre-meeting brief and come adequately prepared with their submission. Whenever information sharing dominates the course of a meeting, it translates to a sheer waste of time because the information can be disseminated without the need to call a meeting.

Meetings should leverage the various intellectual prowess of all participant to arrive at effective outcomes which is impossible for a single person to achieve. That is the essence of calling a meeting, not to share information. Therefore, the onus lies on the organizer to keep the discussion focused on brainstorming on the disseminated information and reach a conclusion on the next line of action.

An easy way of organizing result-oriented meetings is to leverage the power of a meeting booking software to plan and organize meetings with relative ease. One of the automation functions of the meeting application is the analysis of the calendar schedule of participants and booking the best time for all the participant. With this and other automates processes, the organization can increase productivity by channeling the available human capital resource to other important assignments within the organization.

Another strategy that can be applied to enhance communication and improve time efficiency is the use of meeting room displays which communicates the booking status of a room, the meeting event, the agenda and other pertinent information such as the purpose of the meeting and the chairperson of the event. With this system, it is impossible for a person to be at the wrong conference hall or be unaware of the purpose and agenda of the meeting. The best part if that the hardware that performs these incredible tasks are portable so they can be placed in various locations within an organization such as the reception, meeting hall or even a mobile device.

It is interesting to know that new, agile companies are adopting this type of technology faster than older established organizations. These types of technology give the young organization an edge over their mammoth competitors. It allows them to make faster decisions and break into new frontiers before it gets congested.

The synergy created by combining the power of meeting booking application and conference room display software can help an organization make optimal use of available resources. The Duo applications automate every step required to disseminate information to the participants before the meeting, schedule the appropriate time, and guides the participants to the meeting venue. These programs help your organization automate tasks that increase business efficiency, personnel performance, and overall productivity.